Big Bay Residential Estate comprises of three phases or precincts,
namely; Blouberg Hills, Sandown Estate 1 and Sandown Estate 2.

The motivation for combining the three precincts as a single entity from a
management point of view was primarily to create economies of scale in order
that a high level of services could be provided.

The three precincts therefore form the Big Bay Residential Estate Home Owners Association (HOA)
which is regulated by a constitution, architectural guideline, estate rules and a contractor’s agreement.

The benefit of all of this is a more desirable and secure living environment for the residents,
resulting in sought after properties and higher values.

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2009/2010 TRUSTEES OF THE BIG BAY RESIDENTIAL ESTATE

Members	Portfolio	Contact	Email Address
Edna BunnErf 421/502/620	Vice Chairman/ Finance	Cell: 083 261 7409	edna@wo.co.za
Chris ParsonsErf 608	Building	Cell: 084 557 3553	chris@csi.co.za
Mike MyersErf 482	Maintenance	Cell: 082 448 2611	avemike@yebo.co.za
Charlotte Nuttall	Website/ Marketing	Cell: 082 611 3509	charlotte@wayupfront.co.za
Isabella Spence	Landscaping	Cell: 083 737 4000	spencefam@telkomsa.net
Belinda Ketel	MPOA Trustee	Cell: 083 630 2887	ketel@telkomsa.net

 

Contact Numbers

 

Estate Manager	021 554 0865/ 076 840 1353
Managing Agent (Cape Classic)	(Tel) 0861 106 395 and (Fax) 021 797 9910
Fire Service	107
Table View Police	021 557 8129
Millerton Medi Clinic	021 529 9000
Blaauwberg Hospital	021 554 9000
Blaauwberg Administration	021 550 1111
Website Address	www.bigbayhoa.com

 

This is an umbrella association whose members consist of the registered owners of
all erven comprising the Big Bay Development.

This association was a requirement from the local authority to provide a mechanism
to make funds available for the upkeep and maintenance of public areas and for funding
of additional services, as may be required by the property owners (e.g. dedicated security patrols).

The concept is based on City Improvement Districts (CID’s) and Residential Improvement Districts (RID’s)
that have been successfully introduced in existing areas.

Levies for this association are currently levied at 9.75% of your annual rates.
This will apply to every registered home owner in Big Bay.
The Managing Agents are Top Notch who can be contacted on 021 557 0520.

 

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The access control system set up has been designed in such a way as to
enable maximum flexibility. Each gate house can control their own access
system independently.

Sandown 1 Gate house however is able to control and monitor the access
at Blouberg Hills and Sandown 2 independently. Currently all 3 phases
have both day and night guards (i.e. 24 hours).

Visitors are only allowed access into the estate if permitted by a
resident. All domestic workers and gardeners will have to be registered
with security and recorded on the security register before being granted
access into the estate. All domestic workers working on a permanent
basis or for longer than a month have to be photographed and issued with
an I.D. permit card which has to be worn at all times whilst on the
Estate. This card has to be handed back to security when leaving the
Estate.

Home Owners contact numbers will be entered into the intercom (Mircom)
system to enable security to make direct contact for access control or
emergency purposes. This system works on an extension basis and the
contact numbers are not for public information as they are protected for
confidential reasons.

The upper section of all perimeter fencing and walling are secured with
an electric fences and the black wires behind all palisade fencing are
alarm wires. The electric fence is divided into various zones to enable
the security personnel to pinpoint problematic areas. There is also a
500mm concrete anti-dig barrier under all palisade fencing. Beams have
also been installed on top of our fence perimeters at all three Estates.

All three Estates are monitored by a CCTV camera system from one of the guardhouses.

All original purchasers were issued with two pre-programmed remotes.
This system has been upgraded to an access card system for better
control as this allows us to control the access and delete if and when
necessary.
Additional access cards can be purchased from the Estate Manager after
the completion and approval of an application.

 

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Included in the Information File are two sets of architectural design guidelines namely;
the Big Bay Development Framework Design Guidelines and the Big Bay Residential Estate Design Guidelines.

The Big Bay Development Framework Design Guidelines are broad based guidelines that
control the architectural language of all buildings developed on any property within the Big Bay Development.

The Big Bay Residential Estate Design Guidelines are specifically for
the Big Bay Residential Estate.
These guidelines are more specific and detailed and must be used in
conjunction with the Big Bay Development Framework Design Guidelines
when designing and building your home.

Mean Site Level (MSL) – In terms of the guidelines a mean site level is
calculated for each erf in the Estate.
An 8m height restriction is measured vertically from the MSL as a
horizontal line (i.e. it does not follow the contours of the property).
Contours and levels are available on the following website:
www.dhale.co.za

The design guidelines are enforced strictly and no deviations are permitted.
Occupation certificates and consents from the HOA to transfer properties in the event of a
sale are withheld in the event of non compliance.

The design guidelines (Clause 19) include certain environmental regulations and good house
keeping practices that must be adhered to by all contractors.

All visible finishes not adequately specified in the Design Guidelines need to be confirmed
with the Estate Management. This includes any point in the Design Guidelines manual where
it is not specific or where there is difficulty in the interpretation. The onus is on the Property
Owner to query any vagueness with Estate Management.
The Estate will not be liable or be held responsible for any deviations.

The HOA does not sanction any deviations, whether mentioned in this document or not.
Should any such deviation/s have been overlooked by the HOA representative/s when signing the
HOA Completion Certificate document, the HOA reserves the right to enforce the compliance with the Guidelines at any time in the future.

 

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The intention of these rules is that of protecting and enhancing the lifestyle and the environment in the Estate.

The Estate Rules have been drawn up to regulate common issues encountered in security estates.
As the Estate matures and particular issues need to be addressed, additions will be made to the Estate Rules.

 

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A verge deposit of R5000 is payable on submission of building plans.
This deposit is refunded
on completion of all construction activities including landscaping of
the verge, provided that there is
no damage to the common property and after deduction of any fines
imposed on the building contractor in terms of the contractor’s
agreement.
The cost for final authorization of the HOA Certificate is R600.00
payable to the Architectural Designer.

 

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The purpose of this agreement is to ensure integration between
residential living and control over building activities
within the Estate with minimal impact to the environment and residents.
The agreement will be enforced by the Estate Manager and allows fines to
be imposed on the contractor where repeated transgressions occur.

The contractor’s agreement must be signed and submitted to the Estate
Manager prior to the commencement
of any building operations. Contractors are required to erect shade
cloth fencing or a boundary wall to screen the site during the entire
building process.

 

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The only signage permitted on any property is a Contractor’s board and a For Sale board provided they
comply with the dimensions/layout and also must display the estate logo.
Bux Signs (021) 5561498 or L & A Signs (021 555 1777) have been
appointed to produce these boards following particular guidelines.
The size of the For Sale boards is 600 x 400mm and the Contractors
Boards, which consist of a chromadek board on a metal frame with wooden
pole, are 1190 x 790mm.

 

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Applications for telephone lines can be made through Telkom at Bayside Centre, Tableview Tel (021) 556 1144.

 

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Please contact the Estate Manager for your street address.

The post office will offer door to door postal delivery provided
residents erect a suitable post box on the boundary of their property.
No postal deliveries are permitted to be left at the security guardhouses.

 

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Levies are collected by debit order on the 1st day of each month and
interest may be charged at the rate of 4% over prime on all outstanding
balances.
The levy amount is determined annually based on a budget prepared by the trustees and adopted at the AGM.
Levies and other charges applicable are payable to the
Big Bay Residential Estate HOA.
The bank account details are as follows:
Bank: Nedbank -Heerengracht
Name of Account: Big Bay Residential Estate Home Owners Association
Branch Code: 103109
Current Account No: 1031387552
REF: Erf no

An Endowment Levy of 0.5% of the purchase price is payable upon
registration of transfer of an Erf into the name of a new purchaser,
when a property is sold.

 

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Mr Wayne Louw has been appointed as the Estate Manager to look after the
day to day activities on site.
The Estate Manager will in addition make sure that contractors do not
deviate from the approved building plan and ensure compliance with the
contractor’s agreement.

 

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In order to reduce inconvenience to residents in the Estate, owners are required to complete building
operations within 36 months from date of the original transfer from the City of Cape Town or within 12 months
of start of construction measured from the date of plan approval.

A penalty levy of four times the monthly levy is charged where this time period is exceeded.

 

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Before building plans are submitted to Council they must first be
approved by the Big Bay Residential Estate HOA.
The plans need to be submitted to the Estate Manager at Blouberg Hills
gatehouse. Some of the requirements when submitting a plan to the HOA
are as follows:

· Verge Deposit Cheque:Payable to: Big Bay Residential Estate Home Owners Association (R5000)
· 12 Months Builders Levy : Payable to: HOA (R 240.00 per month)
· Scrutiny Fee ayable to: Big Bay ARC (R1000)
· HOA Certificate Fee : Payable to: Big Bay ARC (R600)
· Roof specification and colour
· Wall colours
· House coverage
· First floor coverage calculated as follows: garage is included in ground floor and patios and balconies are excluded.
· Position of storm water soak away
· Roof Plan
· Flat roof coverage percentage. Max 25% coverage
· Mean site level
· Section dimensioned relative to MSL
· Contours (Available from www.dhale.co.za)